Prior to the pandemic, a number of boards were planning to go virtual. It’s therefore more important to communicate effectively when not face-to-face. While some of the processes that work for in-person meetings don’t necessarily translate to virtual communication However, there are some easy changes that could make all the difference.

Create a schedule for video calls or emails. A schedule can prevent members from being behind on communication and ensure that they check their emails frequently, regardless of whether or not it is a meeting day.

Make use of video conferencing or screen sharing to give your board members the complete experience of in-person collaboration. The use of these tools will allow for visual and audible communications, which are essential to building trust amongst your team.

Be sure to assign a person to take notes during your virtual meetings. The person you choose should be able record the motions in full, including who made the motion and the manner in which it was seconded, and what the outcome of the vote was.

Your virtual friends will feel more connected when you utilize a whiteboard that supports real-time marking. Freehand is a well-known choice, as it allows you to draw with markers on a whiteboard and also includes a group chat option. It doesn’t allow you to share files or documents and if you wish to communicate visually, audio or in text outside of the board, then you’ll need an alternative app. Mural is another alternative. It’s an advanced whiteboard that comes with capabilities, and is well-suited to teams of any size. It can also be integrated with other apps.

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